{"id":1387456,"date":"2025-06-16T14:51:49","date_gmt":"2025-06-16T18:51:49","guid":{"rendered":"https:\/\/fcsn.org\/?post_type=resource&p=1387456"},"modified":"2025-07-21T14:51:12","modified_gmt":"2025-07-21T18:51:12","slug":"volunteer-onboarding","status":"publish","type":"resource","link":"https:\/\/fcsn.org\/ar\/resource\/volunteer-onboarding\/","title":{"rendered":"Getting Volunteers \u201cOn Board\u201d"},"content":{"rendered":"

There are so many details to keep track of when it comes to making sure volunteers are set up for success. The following volunteer onboarding checklist can be customized to the specific systems and procedures that help your family-led organization do your work. <\/span><\/p>\n

Use this list as a starting point to create your organization’s checklist that you use when a new volunteer steps up to contribute. <\/span>\u00a0<\/span><\/p>\n

Family-Led Group Volunteer Onboarding Checklist<\/h2>\n

Before Volunteer Onboarding<\/h3>\n

Collect the proper documentation and contact information: Ensure you have the volunteer’s full name, email address, phone number, and preferred pronouns. Request emergency contact details for the volunteer.\u00a0 Remember, you may need to submit paperwork internally, obtain waiver signatures as well as perform a CORI check.\u00a0<\/span><\/p>\n

Send a warm welcome email to the new volunteer, introducing them to the family-led group. This could also be done as a formal welcome package in the mail that provides initial information, materials and\/or organization swag.<\/span>\u00a0<\/span><\/p>\n

Schedule a virtual or in-person meeting to introduce the new volunteer to key members and discuss the family-led group’s mission and activities.<\/span> Afterwards, provide access to<\/span> relevant documents, including group guidelines, mission statement, and any other essential information a volunteer may need to reference.<\/span><\/p>\n

Volunteer Training and Orientation<\/h3>\n

Conduct a orientation session to familiarize the volunteer with the family-led group’s history, values, and current projects.<\/span> This is often easiest as a virtual session. Add the volunteer to relevant email lists and communication channels (e.g., WhatsApp, Slack) used by the family-led group.\u00a0\u00a0<\/span><\/p>\n

Assign initial tasks to the volunteer aligned with their skills and interests.\u00a0If applicable, provide training specific to the volunteer’s role within the group.<\/span><\/p>\n

Continually check-in with the new volunteer to ensure that tasks are being completed and that there are no lingering questions. It’s crucial to make the onboarding experience positive and informative to set the stage for a successful volunteer engagement.\u00a0<\/span><\/p>\n

Supporting Volunteers<\/h3>\n

Set up a schedule for regular check-ins to ensure the volunteer feels supported and integrated into the group.<\/span> You may want to establish a post-onboarding evaluation especially to refine the process for future volunteers.<\/span><\/p>\n

Volunteers should have a feedback process where they can bring relevant questions or concerns to be addressed. Depending on the scope of the volunteer role, organizations may need to provide ongoing training and development opportunities to help volunteers continuously grow in their roles.<\/span>\u00a0<\/span><\/p>\n

Volunteer Appreciation\u00a0<\/span><\/h3>\n

Making volunteers feel connected to the organization is often important to encourage continual volunteer engagement with the family-led organization or group. It does not have to be a large gesture; end-of-year thank you notes are often a lovely way of appreciating a volunteer (even drawings or cards made by children).<\/p>\n

Sample Thank-you Note to Event Coordinators<\/span><\/b><\/p>\n

Dear [Volunteer’s Name],<\/span><\/i>\u00a0<\/span><\/p>\n

As we wrap up another incredible year of family events, I want to extend a heartfelt thank you for your exceptional efforts as an Event Coordinator. Your creativity, attention to detail, and dedication have made our gatherings truly special. The joy and laughter we shared are a testament to your hard work. We are grateful for your commitment to creating memorable experiences for our family. Wishing you a wonderful holiday season and looking forward to more fantastic events in the coming year!<\/span>\u00a0<\/span><\/p>\n

Warm regards, [Your Name]<\/span><\/i>\u00a0<\/span><\/p>\n

Sample Thank-you Note For Communications Specialists<\/span><\/b><\/p>\n

Dear [Volunteer’s Name],<\/span><\/i>\u00a0<\/span><\/p>\n

As the year comes to a close, I want to express our deepest gratitude for your outstanding work as our Communications Specialist. Your ability to keep everyone informed and engaged has been instrumental in maintaining strong connections within our family-led group. Your creative and thoughtful approach to communication has not gone unnoticed. Thank you for your dedication and for keeping our community connected. May the holiday season bring you joy, and we eagerly anticipate another year of effective communication under your guidance.<\/span>\u00a0<\/span><\/p>\n

Warm regards, [Your Name]<\/span><\/i>\u00a0<\/span><\/p>\n

Sample Thank-you For Volunteer Recruitment Coordinators<\/span><\/b><\/p>\n

Dear [Volunteer’s Name],<\/span><\/i>\u00a0<\/span><\/p>\n

As the year concludes, we want to extend a special thank you for your incredible efforts as our Volunteer Recruitment Coordinator. Your enthusiasm and skill in identifying and welcoming new volunteers have significantly enriched our family-led group. Your commitment to building a strong and diverse team has not gone unnoticed, and we are grateful for the positive impact you’ve made. Wishing you a joyful holiday season and looking forward to another year of growth and collaboration.<\/span>\u00a0<\/span><\/p>\n

Warm regards, [Your Name]<\/span><\/i>\u00a0<\/span><\/p>\n

Sample Volunteer Thank You Note<\/span><\/b><\/p>\n

Dear [Volunteer’s Name],<\/span><\/i>\u00a0<\/span><\/p>\n

As the year wraps up, we want to take a moment to express our deepest gratitude for your invaluable contributions to our family-led group. Whether you were coordinating events, managing communications, or recruiting new volunteers, your dedication has played a vital role in our shared success. Your commitment to our family community does not go unnoticed, and we are fortunate to have you on our team. Wishing you a joyful holiday season filled with warmth and happiness.<\/span>\u00a0<\/span><\/p>\n

Warm regards, [Your Name]<\/span><\/i>\u00a0<\/span><\/p>\n

Feel free to personalize these notes to reflect the unique contributions of your volunteers and the specific roles they played in your family-led group.<\/span>\u00a0<\/span><\/p>\n

Onboarding Volunteers Successfully<\/span><\/h2>\n

Volunteers are often the foundation for the success of small family-led organizations or advocacy group. It is important to provide a comprehensive volunteer onboarding experience to ensure long-term engagement of your volunteers.<\/p>\n

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