SEPAC should share a meeting agenda with the public at least two days prior to their business meetings.
A board meeting agenda typically includes the following items:
- Meeting Date, Time, and Location: Enter the board meeting date, time, and location (include link to join a virtual meeting).
- Agenda Items: List essential discussion topics for the board to consider.
- Reports to be discussed at the meeting: Include prior meeting minutes and any committee reports.
Often the Secretary of a SEPAC takes minutes of their business meetings and makes them available upon request to keep members informed.
Although SEPACs no longer have to comply with the MA Public Records law, the Attorney General’s Office has a good Checklist for Creating and Approving Meeting Minutes.
A SAMPLE – Agenda and Minutes form is available to help keep a summary of the discussion/task list, record any actions taken, identify a person to follow up and a target date of completion.